Privacy Policy
At Lumen Photography Studios ("Lumen," "we," "us," or "our"), we spend our days documenting some of the most personal moments in people's lives. We take that trust seriously, and that includes the information you share with us. This Privacy Policy explains what we collect, how we use it, who we share it with, and the choices you have.
This policy applies to our website, lumenphotographystudios.com, and to the information we collect when you inquire about, book, or work with us for weddings, events, portraits, or fine art documentation. Inquiries are sent to our email, lumenstudios.jpeg@gmail.com. The website server is accessible by the website administrators for Squarespace. Squarespace does not access or share this data other than by request from Emma Vitallo, Owner of Lumen Photography Studios.
Effective Date: November 8, 2026. Version 1. Last Updated 11/8/26 1:36:59 PM
Information We Collect
Information you give us directly
When you fill out our contact or inquiry form, book a session, sign a contract, or email us, we may collect:
Your name, email address, phone number, and mailing address
Event details such as your date, venue, timeline, guest count, and the names of people involved (for example, your partner, family members, or wedding party)
Preferences and notes you share to help us plan your session or event
Billing details needed to process payment (payments are handled by our payment processor; we do not store full card numbers)
Anything else you choose to tell us in messages, questionnaires, or planning calls
Photographs and video
The images we create during your session or event are a big part of what we do. These images may include you, your guests, and anyone else present. How we use and share these images is covered in the "Your Photos" section below and in your client contract.
Information collected automatically
When you visit our website, we and our service providers may automatically collect certain information, such as your IP address, browser type, device type, pages viewed, time spent on pages, and how you arrived at our site. We collect this through cookies and similar technologies (see "Cookies and Analytics" below).
How We Use Your Information
We use the information we collect to:
Respond to your inquiries and check our availability
Plan, schedule, photograph, and deliver your session or event
Prepare and manage contracts, invoices, and payments
Deliver your images through a private online gallery
Send you reminders, planning questionnaires, and updates about your booking
Send occasional newsletters or announcements, if you've opted in (you can unsubscribe at any time)
Understand how visitors use our website so we can improve it
Comply with legal obligations and protect our rights
We do not sell your personal information, and we do not share it with third parties for their own marketing purposes.
We know your images are personal. Here's how we handle them:
Delivery. Final images are delivered through a private online gallery hosted by Pic-Time. Galleries are password-protected, accessible only by private link, and are intended for you and the people you choose to share them with.
Portfolio and promotion. As described in your client contract, we may use selected images from your session or event in our portfolio, on our website, on our social media accounts, in print materials, for publication or award submissions, and in vendor features. If you'd prefer that your images not be shared publicly, just let us know in writing before or after your session, and we'll honor that request going forward.
Tagging. We will not tag you or your guests on social media without your permission.
Vendors. For weddings and events, we may share select images with vendors who worked your event (such as planners, florists, or venues) for their own portfolios, with credit to Lumen Photography Studios.
Minors. We take extra care with images of children. We do not post identifiable images of minors publicly without permission from a parent or guardian.
Storage and backups. We keep backup copies of delivered images forever! Please reach out if you have misplaced your images.
Your Photos
How We Share Your Information
We only share your information with trusted service providers who help us run our business, and only as needed for them to do their job. These may include:
Client management and contracts: Notion
Online galleries: Pic-Time
Website hosting: Squarespace
Scheduling: Calendly / Google Meet
We may also disclose information if required by law, to respond to legal requests, to protect our rights or the safety of others, or in connection with a sale or transfer of our business.
Cookies & Analytics
Our website uses cookies (small files stored on your device) to keep the site working properly and to help us understand how visitors use it. We use Squarespace Analytics to see things like which pages are popular and how people find us. This information is collected in aggregate and does not directly identify you.
You can control or delete cookies through your browser settings. Blocking cookies may affect how some parts of the site work.
Embedded Content & Links
Our website may include embedded content (like Instagram feeds or videos) and links to other websites, such as vendor sites or our gallery platform. Those sites have their own privacy practices, and we're not responsible for them. We encourage you to review their privacy policies.
How Long We Keep Your Information
We keep your personal information for as long as needed to provide our services and for legitimate business purposes, such as keeping records for taxes and contracts. In general:
Inquiry information from people who don't book is kept for up to 12 months
Client records, contracts, and invoices are kept for 7 years for tax and legal purposes
Image backups are kept as described in "Your Photos" above
When we no longer need information, we delete it or store it securely.
How We Protect Your Information
We use reasonable measures to protect your information, including password-protected accounts, reputable service providers, and secure storage for your images. No method of storing or sending information online is completely secure, so we can't guarantee absolute security, but we work hard to keep your information safe.
Your Choices & Rights
You can contact us at any time to:
Ask what personal information we have about you
Request that we correct or update your information
Request that we delete your information (subject to anything we're required to keep, such as tax records or signed contracts)
Ask us not to use your images in our portfolio, website, or social media going forward
Unsubscribe from marketing emails using the link at the bottom of any email, or by contacting us
Depending on where you live, you may have additional privacy rights under your state's laws. We'll respond to requests within a reasonable time and may need to verify your identity first.
Children’s Privacy
Our website is not intended for children under 13, and we do not knowingly collect personal information from children through our website. Bookings and contracts are made by adults. If you believe a child has submitted information to us, please contact us and we'll delete it.
Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we'll change the "Last updated" date at the top of this page. If the changes are significant, we'll let current clients know.
If you have any questions about this Privacy Policy or how we handle your information, feel free to reach out.
Lumen Photography Studios
Emma Vitallo & Drew Dzurko
DeKalb, Illinois
lumenstudios.jpeg@gmail.com